If you use Events in Jackrabbit, you may display the Event Calendar on your website to allow online registration.
Events are very different than Classes. They are treated separately and therefore cannot be combined with classes
on the Class Listing View on your website. Events are displayed in a calendar format.
Events pages MENU - Please select (click on) a topic below to skip directly to that page:
Events Set-Up, Status Assignments, and Colors
Jackrabbit treats Events very differently than it treats Classes in both set-up and management. If you are already familiar with how Events work, proceed below. If you are not familiar with using Events, you will need to go to the main USER GUIDE and thoroughly read the Section on EVENTS. The User Guide gives instructions on setting up Events, how Events differ from Classes, managing Events in your database, payment options, notifications, etc. Knowledge of Events information in the main USER GUIDE Event Section is a pre-requisite for the online information covered here.
The four Status conditions available are:
Means the max size has not been reached and enrollment is still available. These will display in the color assigned and will be a live link to the Event Reg form.
Means that particular day/time is reserved or not available for enrollment. These will display in beige and will be a live link to an Event form that indicates the date is reserved and no enrollment can be made.
Means the max size has been reached and no further enrollments are allowed. These do not show on the default calendar.
Means your staff is holding the date for some reason and enrollment is not allowed. These do not show on the default calendar.
(The next page shows you how to display a calendar showing only one particular status at a time).
At this time there is not a way to post an "Annoucement" without having a clickable link for registration.
You can assign each Event Type a Calendar Label on the Summary page (if left blank, the event type Name will be used).
You can assign each Event Type a color code on the Summary page (look for the crayons). As long as the Event has a Status of OPEN, the name or label will show in the assigned color on your calendar. If the Event is BOOKED, UNAVAIL, or HOLD, it appears as beige.
Event Registration via your website
To see your Event Calendar and the Event Registration Form as your customers will, go to:
Tools > Website Registration > Events Calendar (at bottom of left mini-menu), then click "Sample Link:
View Monthly Events Calendar":
The Calendar will launch showing all Events that have Status= OPEN and UNAVAIL: The number in parenthesis after the name, such as (20), denotes the remaining number of openings for that event.
Click any Event listed, and the Event Registration Form will launch. This is what your customer will fill out and submit. Edit the form by going to Events > Event Type and use the tabs. (The set-up of event registration forms is covered in the Main User Guide.)
Before you put a "live" Event Calendar link on your website, we suggest you register a mock family to see how the information captured on the Event Reg form flows into your database.
See the above steps in action by viewing this short video: Event Registration Example.
Keep in mind that online event registration captures the Contact (family) information, but not any student information. If the family doesn't already exist in your database, the system will create a NEW family.
Live Example of Event Calendar on Customer Website
American Twisters hosts birthday parties every weekend. View their party webpage here
. Instead of linking to the Event Calendar, their webmaster has imbedded the calendar directly into the bottom of the page using an iframe. Notice they give all the party details in text at the top of the page.
Tracking Online Event Registrations
In your database, go to Events > Online Registrations Report. This displays registrations in chronological order for your review and denotes if the registration is NEW or an UPDATE to an Existing family. This report can be printed or exported to Excel.